COVID-19 Updates and Information
Social Distancing Plan for 86 Sheldon Avenue for Fall 2020
The plan that will be further described is a detailed plan that we, the individuals who live at 86 Sheldon Ave, have created to ensure social distancing is maintained at all times within the house. With this, we will also introduce new strategies and policies to ensure that the chapter facility and chapter operations are in compliance with CDC and SUNY Oswego guidelines.
Entering/Exiting The House
In accordance to the CDC as well as SUNY Oswego’s COVID-19 social distancing guidelines, the following protocols will be deployed to ensure the organization and chapter facility are compliant.
Entering through the side door and exiting through the front door.
Sign in/Sign out sheets at corresponding doors.
Hand sanitizer stations at every entry and exit point.
Masks will be worn by anyone who does not reside in this house.
Facility doors will be locked to ensure access is limited to those who are residence or members.
Internal Use of The House
Our house consists of three floors with two stairwells between the first and second floors and one between the second and third floors, as well as, a single stairwell between the first floor and the basement. The first floor consists of an open and circular floor plan and one bathroom, the second floor; a long hallway with five bedrooms and one bathroom, and the third floor; a hallway with four bedrooms and one bathroom.
Navigating around the first floor will occur in a counterclockwise pattern. There will be arrows on the ground indicating where individuals can and cannot walk.
When going up to the second-floor individuals will use the outside stairs and when coming back down they will use the living room stairs.
Each bathroom will be limited to one individual at a time.
In the living room seating will be placed no less than six feet apart and certain seats on the couches will be closed.
The flow of the second-floor hallway is one way flowing from the outside door to the top of the living room stairs.
The flow of the third-floor hallway is from back to front.
In the event two occupants are walking opposite directions on the third floor, the occupant coming from the stairs into the hallway will yield for the other member by waiting at the top of the stairs until the other occupant has passed and can yield while standing in the bathroom.
Televisions and stereo systems will be removed from the first floor to avoid social gatherings and individuals congregating.
Being that keeping all surfaces clean throughout the day is a great way to help stop the spread of COVID-19 we see it as crucial to enforce a cleaning schedule throughout our house. Each morning there will be different tasks assigned to the members of the house to be completed twice per day, once in the morning before class, and once again at 9:30 pm. The different tasks that we see crucial to keeping our household clean are:
Disinfecting all counters and surfaces in our kitchen, and bathrooms including door handles, sinks, and toilets using disinfectant wipes and sprays.
Mopping all surface floors with a sanitizing mopping solution.
Sanitizing all staircase handrails.
Refilling hand sanitizer stations.
Eliminate reusable kitchen items (flatware, dishes, and cups) and cleaning tools (sponges, brushes, towels) and replace with single use options.
Identify frequently touched areas (doors, cabinets, etc.) and investigate options to implement no/reduced touch options such as door removal, card access, foot-operated door pulls/pedals, or sensor-triggered doors.
Monitor and secure inventories of PPE, hand sanitizer, wipes, cleaning products, and hand soap.
Remove high-touch items such as magazines, common pens, etc.
Contact Tracing and Isolation of Members:
In the event of a member becoming symptomatic or testing positive for COVID-19. The following procedures will be taken:
University notification through the COVID-19 reporting form.
Members who have come in contact with the individual will self-isolate.
Note: The chapter facility bedrooms are single rooms, no residents have a shared bed space.
Members who are symptomatic or have tested positive will seek medical treatment immediately.
Chapter officers will seek guidance from University officials on whether the resident/member should return home (if possible).
Sign-in/out list will be provided to the University for contact tracing.
Enforcement and Member Accountability
Enforcement of fraternity policies will be on each member of the organization to ensure compliance. Members who are found not following protocols will be referred to the Vice President of Risk Management. The Vice President of Risk Management services as the Judicial Chair of the Fraternity. Alongside the Sergeants at Arms, they determine consequences for failure to follow organizational policy and protocols.
In the event of a member being found responsible for not adhering to the guidelines above, possible sanctions include (but are not limited to):
Suspend voting privileges at fraternity meetings.
Loss of room pick privileges.
Formal letter of apology to the affected party.
Attending an appropriate workshop or educational seminar.
Facilitate an appropriate workshop or educational seminar for the Fraternity or university.
Removal from office or position.
Loss of privilege to live in the fraternity house.
Loss of privilege to be a Big Brother.
Loss of privilege to run for a position in upcoming fraternity elections.
Required to speak to the pledge class about faults of actions.
Removal from residence in chapter facility.
Suspension of membership until further notice.
Expulsion from the Fraternity.
Loss of recognition on organization property.
Removal from the active roster.
Removal from the Master Membership Roll.
Return of all materials purchased with Fraternity funding.